Accounting for garment manufacturers

Accounting the factory posts into

Buying fabric from a mill, selling uniforms to a company on thirty-day terms, quoting for made-to-measure shirts — none of that is a production problem. It's a quotation, an order, an invoice, a payment, a tax entry and a stock movement, and it has to be done properly whether or not the factory behind it is running well.

See pricing

$179 Studio · $450 Factory M · $900 Factory L — prices on the page.

Posted by the factory

Stock entries17
Sales invoices24
Typed by hand0

posted automatically

A delivery note's lines: each jean and t-shirt delivered, with quantity, rate and amount

01 · Sales

Quotation to collection

Quotations and sales orders — the proforma your customer signs off — delivery notes, invoices and credit notes, customers and price lists, and collections chased against the order. A uniform contract, a wholesale run and a one-off tailoring job all end up in the same ledger.

RFQ to bill, at landed cost

Requests for quotation to fabric and trim suppliers, supplier quotations, purchase orders, receipts and bills. Landed cost puts duties, freight and insurance onto imported fabric so the item value is the real one.

Warehouses, batches and valuation

Multiple warehouses, batches and serial numbers, the stock ledger, reconciliation and valuation on FIFO or LIFO. Finished garments, raw material and spare parts in the same inventory.

Multi-currency, multi-company, your accountant's valuation

Receivables and payables, payment entries, multi-currency for export sales and multi-company if you run more than one, chart of accounts, cost centres and financial statements, with tax templates configured for your country. It isn't a light version bolted on for show — it's ERPNext underneath, fifteen years of it.

The balance sheet matches the factory

Sewing machines, cutting tables, generators and vehicles held as assets with their depreciation schedules, so what is on the balance sheet is what is in the factory.

Where the numbers come from

This is where the factory's costs finally land. Material cost from purchasing, labour cost from the lines and overheads from the ledger, all against the same orders and cost centres — which is the whole reason a factory runs one system instead of four.